Part 1 Preliminary
1 Name of regulation
This regulation is the Registered Clubs Regulation 2025.
2 Commencement
This regulation commences on 1 September 2025.Note—This regulation replaces the Registered Clubs Regulation 2015, which is repealed on 1 September 2025 by the Subordinate Legislation Act 1989, section 10(2).
3 Definitions
In this regulation—amalgamation agreement, for Part 2—see section 5.amalgamation offer, for Part 2—see section 5.has the same meaning as in the Act, section 23(1).core property, of a registered club, has the same meaning as in the Act, section 41E(6).de-amalgamated club, for Part 2—see section 5.declaration of ineligibility, for Part 4—see section 21,Department means the department in which the Act is administered.dissolved club has the same meaning as in the Act, section 17AC(1).fully trained member, for Part 4—see section 21., for Part 3—see section 14.licence transfer application, for Part 2—see section 5.manager has the same meaning as in the Liquor Act 2007.prescribed application, for Part 3—see section 14.Secretary means the Secretary of the Department.small club, for Part 4—see section 21.the Act means the Registered Clubs Act 1976.Note—The Act and the Interpretation Act 1987 contain definitions and other provisions that affect the interpretation and application of this regulation.
4 Major assets of dissolved club
For the Act, section 17AI(3), definition of major assets of a dissolved club, the core property of the club is a prescribed class of assets.Note—The Act, section 17AI(1) restricts the “parent” club from disposing of the major assets of the dissolved club for 3 years after amalgamation.
Part 2 Amalgamation and de-amalgamation—the Act, s 73(1)(o)
Division 1 Amalgamation
5 Definitions
In this part—amalgamation agreement means an agreement or understanding to amalgamate made between 2 or more registered clubs.amalgamation offer means—(a) an expression of interest in amalgamation given by a registered club in response to a call for expressions of interest issued by another registered club, or(b) an unsolicited offer of amalgamation made by a registered club to another registered club.de-amalgamated club has the same meaning as in the Act, Part 2, Division 1B.licence transfer application means an application made to the Authority, under the Liquor Act 2007, section 60, to transfer a liquor licence.
6 Calling for expressions of interest
(1) A registered club (the proponent) must, before entering into an amalgamation agreement, call for amalgamation offers from each other registered club with premises within a 50km radius of the proponent’s premises.(2) The Secretary may give binding directions to registered clubs about calling for expressions of interest under subsection (1).(3) This section does not prevent a registered club making an amalgamation offer at any time.
7 Club members must be given notice of proposed amalgamation
(1) A registered club that decides to proceed with a proposed amalgamation must, before entering into a memorandum of understanding under section 9, give the members of the club notice of each amalgamation offer received by the club in the previous 12 months.(2) Notice under subsection (1) must be prominently displayed on—(a) a notice board on the club’s premises, and(b) the club’s website.
8 Submissions about proposed amalgamation
A submission to the Authority under the Act, section 17AEA must be made within—(a) 30 days after the day a licence transfer application is made for the liquor licence of the dissolved club, or(b) a longer period determined by the Authority.
9 Memorandum of understanding between clubs
(1) Registered clubs proposing to amalgamate must enter into a memorandum of understanding about the proposed amalgamation.(2) The memorandum of understanding must—(a) address how the premises and other facilities of the dissolved club will be managed and the degree of autonomy allowed in managing those premises and facilities, and(b) list the traditions, amenities and community support of each club that will be preserved or continued by the amalgamated club, and(c) set out each club’s intentions for the future direction of the amalgamated club, and(d) specify the steps that will be taken to protect and preserve the leave and other entitlements of the employees of the dissolved club, and(e) set out each club’s intentions for the following assets of the dissolved club—(i) core property,(ii) cash or investments,(iii) gaming machine entitlements, and(f) address risks associated with not meeting specified intentions for the core property of the dissolved club, and(g) if the clubs have made an agreement under the Act, section 17AI(1)—set out the agreed period during which the major assets of the dissolved club must not be disposed of, and(h) set out the circumstances in which, and the time after which, the amalgamated club is allowed to—(i) cease trading on the premises of the dissolved club, or(ii) substantially change the objects of the dissolved club.(3) The memorandum of understanding must be available to the ordinary members of each registered club at least 21 days before a meeting is held to vote on the proposed amalgamation, including by being prominently displayed on—(a) a notice board on each club’s premises, and(b) each club’s website.
10 Informing members of amalgamation offers
A registered club must, at each annual meeting of the club, give members notice of each amalgamation offer received in the previous 12 months.
Division 2 De-amalgamation
11 Club members must be given notice of proposed de-amalgamation
(1) An amalgamated club proposing to de-amalgamate must notify the club’s members of the proposal at least 21 days before a meeting is held under the Act, section 17AM(d) to decide whether or not to give in-principle approval to the proposal.(2) If the proposed de-amalgamation is approved in principle, the club must notify the club’s members—(a) of the date on which a licence transfer application will be made to transfer the club licence held by the amalgamated club for the relevant premises to the de-amalgamated club, and(b) that submissions on the proposal may be made to the Authority within—(i) 30 days after that date, or(ii) a longer period determined by the Authority.(3) Notice under this section must be prominently displayed on—(a) a notice board on the amalgamated club’s premises, and(b) the amalgamated club’s website.
12 Submissions about proposed de-amalgamation
A submission to the Authority under the Act, section 17AK(2) must be made within—(a) 30 days after the day a licence transfer application is made to transfer the liquor licence held by the amalgamated club for the relevant premises to the de-amalgamated club, or(b) a longer period determined by the Authority.
13 Statement relating to proposed de-amalgamation
(1) The following information must be included in a statement under the Act, section 17AL(1)—(a) details, including the title reference, of the premises that will be the premises of the de-amalgamated club,(b) whether the premises will be transferred or leased to the de-amalgamated club and the amount of consideration or rent that will be paid for the transfer or lease,(c) the number of gaming machine entitlements that will be transferred to the de-amalgamated club,(d) details and estimated values of other property, plant and equipment that will be transferred to the de-amalgamated club and the consideration that will be paid for the transfer,(e) the steps that will be taken to protect and preserve the leave and other entitlements of the employees of the amalgamated club who will become employees of the de-amalgamated club,(f) where a copy of the proposed constitution of the de-amalgamated club may be inspected,(g) details of the composition, including members’ names, of the proposed governing body of the de-amalgamated club,(h) the anticipated effect of de-amalgamation on the financial viability of the amalgamated club,(i) if a report has been prepared by an independent accountant on the future financial viability of the de-amalgamated club—where a copy of the report may be inspected,(j) an outline of the steps that will be taken to give effect to the proposed de-amalgamation, including the assignment of contracts of the amalgamated club to the de-amalgamated club.(2) At least 21 days before a meeting is held under the Act, section 17AM(d) to decide whether or not to approve the proposed de-amalgamation, a copy of the statement must be—(a) sent to all the members of the amalgamated club, and(b) prominently displayed on—(i) a notice board on the amalgamated club’s premises, and(ii) the amalgamated club’s website.
Part 3 Applications and authorisations
14 Definitions
In this part—means an authorisation under the Act, section 22A(1).prescribed application means an application for—(a) a non-restricted area authorisation under the Act, section 22(1), or(b) a junior members authorisation, or(c) a club functions authorisation.
15 Fees to accompany application for certain authorisations—the Act, s 23A(2)(b)
The fee for a prescribed application is $100.
16 Notice must be given to local consent authorities and police—the Act, s 73(1)(e)
(1) An applicant for a prescribed application must give the local consent authority and the local police written notice of the application, in the form approved by the Authority.(2) Notice must be given no later than 2 business days after the application is made.
17 Club functions authorisation notice must be attached to premises—the Act, s 73(1)(f)
(1) An applicant for a club functions authorisation must, within 2 business days after the application is made, display a notice, in the form approved by the Authority, of the application—(a) by attaching the notice to—(i) the club premises to which the application relates, or(ii) if the club premises have not been erected—a notice board on the land on which it is proposed to erect the premises, and(b) in the other ways specified by the Authority.(2) The notice must—(a) be attached to the club premises, a notice board or another place so that it is legible to members of the public passing the premises, land or place, and(b) remain attached until the application is determined by the Authority.
18 Submissions about prescribed applications—the Act, s 73(1)(e)
(1) A person may make a submission to the Authority about a prescribed application.(2) The submission must—(a) specify the application to which the submission relates, and(b) be made within—(i) 30 days after the date on which the application was made, or(ii) a shorter period determined by the Authority for the application.(3) Despite subsection (2)(b), the Authority may extend the period in which persons may make submissions about a particular application or class of applications.
19 Advertising of other applications—the Act, s 73(1)(e)
(1) The Authority may require an application, other than a prescribed application, to be advertised in the way the Authority considers appropriate.(2) The Authority may refuse to determine an application until the application has been advertised in accordance with the Authority’s requirements.
20 Conditions of junior members authorisations—the Act, s 23A(9)
(1) For the Act, section 23A(9)(a)(ii), a junior members authorisation is subject to the condition that the registered club holding the authorisation must—(a) give written notice to the local police of each date on which members less than 18 years of age will be given access to the club premises under the authorisation, and(b) keep a register of the dates notified to the local police under paragraph (a).(2) Notice under subsection (1)(a) must be given at least 7 days before the date on which members less than 18 years of age will be given access to the club premises.(3) The register kept by the club under subsection (1)(b) must be available for inspection at the club premises.
Part 4 Matters relating to governing bodies, secretaries and managers
Division 1 Preliminary
21 Definitions
In this part—declaration of ineligibility means a declaration under the Act, section 57H(2)(g) that a person is ineligible to—(a) stand for election to be, be appointed to be or hold office as a member of the governing body of a registered club, or(b) be appointed as secretary of a registered club.fully trained member, of a governing body, means a member of the governing body who has completed—(a) the following courses conducted by or for Clubs NSW—(i) Director Foundation and Management Collaboration,(ii) Finance for Club Boards, or(b) the following units of competency, or superseding and equivalent units of competency, conducted by an NVR registered training organisation within the meaning of the National Vocational Education and Training Regulator Act 2011 of the Commonwealth—(i) BSBOPS406 Participate in organisational governance,(ii) BSBFIN501 Manage budgets and financial plans.small club means a registered club for which the annual profit from all gaming machines kept on the premises of the club is not more than $1 million.
Division 2 Training—the Act, s 73(1)(m)
22 Training requirements for governing body members—clubs that are not small clubs
A member of the governing body of a registered club that is not a small club must, within 12 months after becoming a member of the governing body, become a fully trained member.
23 Training requirements for governing body members—small clubs
(1) The governing body of a small club must include at least 2 members who are fully trained members.(2) If the number of fully trained members of a small club’s governing body falls below 2, the governing body must ensure that within the following 12 months the number of fully trained members of the governing body is restored to 2 or more by—(a) appointing one or more fully trained members, or(b) having one or more existing members become fully trained members.
24 Training requirements for secretaries and managers
(1) The secretary or manager of a registered club must, within 2 years after becoming the secretary or manager, complete the course Board Governance, the Company Secretary and the General Manager conducted by or for The Club Managers Association of Australia.(2) This section does not apply to a person who is a member of the governing body of the club.
25 Exemption from training requirements
A person is not required to complete training under this division if the person has qualifications, skills or work experience specified by the Secretary in guidelines published on the website of the Department.
Division 3 Miscellaneous
26 Appointments made by governing body—the Act, s 30(1)(b1)
(1) The elected members of a club’s governing body may appoint up to 2 persons as members of the club’s governing body.Note—The Act, section 57J(5) provides that it is an offence for certain persons to accept an appointment to, or to hold office as a member of, the governing body of a registered club.(2) A person appointed under subsection (1)—(a) may be appointed for a term of no more than 3 years, and(b) must be an ordinary member of the club at the time of, and for the duration of, the person’s appointment but is otherwise not required to comply with eligibility criteria for membership of the governing body in the club’s constitution.(3) A person must not be appointed under subsection (1) for more than 1 term of office.(4) When deciding whether to appoint a person under subsection (1), the governing body must—(a) require the person to disclose a previous declaration of ineligibility, and(b) not appoint the person unless the disclosure is made.(5) Within 21 days after the appointment of a person under subsection (1), the governing body must give the club’s members notice of the following—(a) the reasons for the person’s appointment,(b) the person’s relevant skills and qualifications,(c) the payments to be made to the person in connection with the appointment,(d) a declaration of ineligibility disclosed under subsection (4).(6) Notice under subsection (5) must be given by prominently displaying the notice on—(a) a notice board on the registered club’s premises, and(b) the club’s website.
27 Disclosure of declaration of ineligibility—the Act, s 73(1)(n)
(1) A person who has, at any time, been subject to a declaration of ineligibility must not stand for election as a member of the governing body of a registered club unless the person discloses the declaration of inelegibility.(2) The disclosure must be—(a) made during the nomination period, and(b) made to—(i) the secretary or manager of the club, or(ii) a person appointed by the secretary or manager to accept nominations for the election, and(c) prominently displayed, for at least 7 days before the election is held, on—(i) a notice board on the club’s premises, and(ii) the club’s website.(3) In this section—nomination period, for an election, means the period—(a) starting on the day on which the person is nominated to stand for election as a member of the club’s governing body, and(b) ending 7 days before the election is held.
Part 5 Miscellaneous
28 Exceptions relating to disposal of core property—the Act, s 41G
(1) The Act, section 41E(1) does not apply to the disposal of core property of a registered club in the following circumstances—(a) the property is being leased or licensed for a period not longer than 10 years on terms that have been the subject of a valuation by a qualified valuer within the meaning of the Act, section 41E(6),(b) the property is being disposed of to a wholly owned subsidiary of the club,(c) the property is being leased or licensed to a telecommunications provider for a telecommunication tower,(d) the property is being disposed of by calling for expressions of interest and a subsequent selective tendering process, and the disposal and the disposal process have been approved by a majority vote of the club’s ordinary members at a general meeting,(e) the property is being sold by private treaty after the property failed to sell at public auction or by open tender after compliance with the requirements of the Act, section 41E(1),(f) the terms and nature of the disposal, including details of the parties, property, price and valuation, are disclosed to the club’s ordinary members, and the disposal is approved at a general meeting of the club’s ordinary members,(g) the property is disposed of to a government department, statutory body representing the Crown, State owned corporation or local council,(h) the Secretary has, on application by the registered club, approved of the property being disposed of other than in accordance with the Act, section 41E(1).(2) An application under subsection (1)(h) must—(a) be made in the way required by the Secretary, and(b) be accompanied by the information required by the Secretary.(3) The Act, section 41E(1) does not apply to the leasing or licensing of core property of a registered club if the lease or licence is granted to a person to enable the person to provide goods or services—(a) exclusively to the club’s members, guests and other persons attending the club in accordance with a club functions authorisation, or(b) to the club’s members, guests and other members of the public if granting the lease or licence for that purpose has been approved at a general meeting of the club’s ordinary members.
29 Club rules that limit voting members—the Act, s 73(1)(n)
(1) A rule of a registered club providing for fewer than 50% of the club’s full members to be voting members has no effect unless—(a) the rule is approved by a majority vote at a general meeting of the club’s ordinary members, and(b) the club has complied with directions given by the Secretary in relation to the rule.(2) In this section—voting member, in relation to a registered club, means a full member of the club who, under the rules of the club, is entitled to vote in an election for the club’s governing body.
30 Display of notices—the Act, s 50B(2)
A notice under the Act, section 50B(2) must—(a) be in the form approved by the Authority and be obtained from the part of the Department known as Liquor & Gaming NSW, and(b) contain the following statement—IT IS AGAINST THE LAW FOR A MEMBER TO ENTER THE NAME OF A PERSON UNDER THE AGE OF 18 YEARS IN THE GUEST REGISTER.
31 Denial of allegation as to age—the Act, s 63(2)
For the Act, section 63(2), a denial must be made—(a) if the denial is made at an adjournment before the commencement of the proceedings—by informing the court, the informant or a person appearing for the informant in writing of the denial, or(b) otherwise—by giving the informant or a person appearing for the informant written notice of the denial at least 14 days before the hearing of the charge.
32 Disciplinary action—persons authorised to make complaints—the Act, s 57F(1)(c)
The general manager of a local council is authorised to make a complaint to the Authority under the Act, Part 6A.
33 Limitation on number of members of governing body—the Act, s 10(1)(k1)
The prescribed date is 1 January 2017.
34 Registered Clubs Accountability Code—the Act, s 41C(1)
The code set out in Schedule 1 is prescribed.
35 Penalty notice offences—the Act, s 66
(1) For the Act, section 66—(a) each offence created by a provision specified in Schedule 2, Column 1 is an offence for which a penalty notice may be served, and(b) the penalty prescribed for each offence is the amount specified in Schedule 2, Column 2.(2) If the reference to a provision in Schedule 2, Column 1 is qualified by words restricting its operation to specified kinds of offences or to offences committed in specified circumstances, an offence created by the provision is a prescribed offence only if it is—(a) an offence of the prescribed kind, or(b) committed in the circumstances specified.
36 Savings
An act, matter or thing that, immediately before the repeal of the Registered Clubs Regulation 2015, had effect under that regulation continues to have effect under this regulation.
Schedule 1 Registered Clubs Accountability Code
section 34
Notes—
1
Under the Act, section 41C, contravention of a provision identified in this code as an offence provision is an offence subject to the following maximum penalty—
(a) for an offence committed by an individual—50 penalty units,
(b) for an offence committed by a secretary, a director or a close associate of a registered club because of a contravention by the club—100 penalty units.
2
A contravention of a provision of this code, whether or not the provision is an offence provision, is grounds for taking disciplinary action under the Act, Part 6A.
1 Name of code
This code is the Registered Clubs Accountability Code.
2 Definitions
(1) In this code—board, in relation to a registered club, means the governing body of the club.close relative of a person means—(a) a parent, child, brother or sister of the person, or(b) a spouse or de facto partner of the person or of a person referred to in paragraph (a).Note—De facto partner is defined in the Interpretation Act 1987, section 21C.contract has the same meaning as in the Act, section 41B.director has the same meaning as in the Act, section 41B.remuneration includes a fee for service.top executive of a registered club means the following—(a) the secretary of the club,(b) a manager of the club,(c) an employee of the club who is nominated by the club as a top executive,(d) an employee of the club, other than a person referred to in paragraphs (a)–(c)—(i) who is one of the 5 highest paid employees of the club, and(ii) whose remuneration package exceeds the high income threshold set by the Fair Work Commission under the Fair Work Act 2009 of the Commonwealth, and(iii) who is involved in the general administration of the club or with its liquor and gaming operations.(2) For this code—(a) a person has a controlling interest in a company or body if the person has the capacity to determine the outcome of decisions about the financial and operating policies of the company or body, and(b) a person has a pecuniary interest in a company if—(i) for a company that supplies liquor or gaming machines to a registered club—the person holds one or more shares in the company, or(ii) otherwise—the person holds more than 5% of the shares of the company.(3) A reference in this code to a matter being approved by the board of a registered club is a reference to the matter being approved at a meeting of the board at which a majority of the votes cast supported the approval.
3 Contracts of employment with top executives
(1) A registered club must ensure that each top executive of the club enters into a written contract of employment that deals with the following—(a) terms of employment,(b) the role and responsibilities of the top executive,(c) remuneration,(d) termination of employment.(2) A contract of employment with a top executive does not have effect until approved by the board.(3) A contract of employment must be reviewed by an independent and qualified adviser before approval by the board.
4 Secretary may be a volunteer
(1) Despite section 3, the secretary of a registered club may be a volunteer.(2) If the secretary of a registered club is a volunteer the club must enter into a written agreement with the secretary that deals with the following—(a) the terms of the agreement,(b) the role and responsibilities of the secretary,(c) the circumstances in which the secretary may be—(i) reimbursed for expenses, or(ii) paid a fee for service,(d) circumstances in which the secretary’s appointment may be terminated.(3) An agreement under this section must be approved by the board.(4) An agreement under this section must be reviewed by an independent and qualified adviser before approval by the board.
5 Restrictions on entering into contracts generally
(1) A registered club must not, without the approval of the board, enter into—(a) a contract with a company in which a director or top executive of the club has a pecuniary interest, or(b) a contract with a director or top executive of the club.(2) Despite subsection (1)(b), a registered club must not enter into a contract with the secretary or a manager of the club.(3) A registered club must not enter into—(a) a contract with a close relative of the secretary or a manager of the club, or(b) a contract with a company or body in which the secretary or a manager of the club, or a close relative of the secretary or a manager of the club, has a controlling interest.(4) Before entering into a contract permitted by this section, a registered club—(a) must make all reasonable inquiries to ensure the provisions of this section are not contravened, and(b) may require a party to the proposed contract to provide a statutory declaration verifying the party’s status for the purposes of subsection (3).(5) This section does not apply to contracts of employment.(6) Subsections (2) and (3) do not apply to a contract resulting from an open tender process.(7) A contract entered into in contravention of this section is not void or illegal merely because of the contravention.
6 Management contracts
(1) A registered club must not enter into a management contract with a person unless the members of the club have been given at least 1 month’s notice of the proposed contract.(2) A registered club must not enter into a management contract with a person unless the club has, at least 1 month before entering into the contract, given the Secretary a report that includes the following—(a) the names of all parties to the contract,(b) the date the contract commences and the duration of the contract,(c) details of renewal options for the contract,(d) the functions to be performed under the contract and how the club will maintain control of the club’s licensed premises,(e) an explanation of the expected benefits to the club and the club’s members from the contract,(f) certification that the terms of the contract are consistent with the club’s constitution.(3) The following documents must be attached to a report given under subsection (2)—(a) a copy of the proposed contract,(b) a copy of the notice given to members under subsection (1),(c) a copy of the club’s constitution,(d) the most recent financial audit of the club,(e) if the club has obtained an independent audit of or advice on the contract, a copy of the audit or advice.(4) A management contract entered into in contravention of subsection (1), (2) or (3) is void.(5) A registered club must comply with a direction given by the Secretary about a management contract the club proposes to enter into, including the following—(a) a direction to give the Secretary further information about the proposed contract,(b) if, in the Secretary’s opinion, the proposed contract does not comply with the requirements of the Act or is not in the interests of the club or its members—a direction to amend or not enter into the proposed contract.(6) In this section—management contract means a contract under which a person who is not a director, secretary, manager or employee of a registered club undertakes functions in relation to the management of the business or affairs of the club.
7 Loans to directors, the secretary and employees
(1) A registered club must not lend money to a director of the club.(2) A registered club must not lend money to the secretary or an employee of the club unless—(a) the amount of the proposed loan is $10,000 or less, and(b) the proposed loan is first approved by the board.(3) Subsection (2)(a) does not apply to money lent to the secretary or an employee in accordance with the terms and conditions of a contract of employment.
8 Restrictions on employment of close relatives of directors or top executives
(1) A registered club must, before it employs a person, make all reasonable inquiries to ascertain whether the person is a close relative of a director or top executive of the club.(2) If a person who is being considered for employment by the club is a close relative of a director of the club, the director must not take part in a decision relating to the person’s employment.(3) A person who is a close relative of a director or top executive of the club must not be employed by the club unless the employment is approved by the board.
9 Disclosures by directors, top executives and employees of clubs
(1) A director, top executive or employee of a registered club must disclose the following matters to the club to the extent that they relate to the director, top executive or employee—(a) a material personal interest the director has in a matter relating to the affairs of the club,(b) a personal or financial interest of the director or top executive in a contract with the club relating to—(i) the procurement of goods or services, or(ii) major capital works,(c) a financial interest of the director or top executive in a hotel situated within 40km of the club’s premises,(d) a gift valued at $1,000 or more, or remuneration of $1,000 or more, received by the director, top executive or employee from—(i) an affiliated body of the club, or(ii) a person or body that has entered into a contract with the club.(2) A registered club must have in place procedures to ensure that—(a) each matter referred to in subsection (1) is disclosed to the club within 21 days after the director, top executive or employee becomes aware of the matter, and(b) the matter is managed in an appropriate way.(3) A registered club must keep a register, in the form approved by the Secretary, containing details of the disclosures made to the club under this section.(4) A reference in subsection (1)(d) to a gift or remuneration received from an affiliated body of a registered club is a reference to a gift or remuneration received from—(a) a related body corporate within the meaning of the Corporations Act 2001 of the Commonwealth, or(b) another body that, within the period of 12 months immediately before the receipt of the gift or remuneration, obtained a grant or subsidy from the club.(5) In this section—gift includes money, hospitality or discounts.
10 Provision of information to members
(1) A registered club must make the information specified in subsection (2) available to the members of the club within 4 months after the end of each reporting period to which the information relates, including by displaying a notice setting out how the members of the club may access the information on—(a) the club’s premises, and(b) the club’s website.(2) The information that must be made available is the following—(a) disclosures made to the club under section 9 during the reporting period,(b) details of overseas travel during the reporting period by a director, secretary or employee of the club in the person’s capacity as a director, secretary or employee, including costs wholly or partly met by the club,(c) details of loans over $1,000 to the secretary or employees of the club during the reporting period, including the amount of the loan and the interest rate,(d) the following details of contracts of employment with top executives of the club approved during the reporting period—(i) the terms of each executive’s employment, excluding salary,(ii) the role and responsibilities of each executive,(iii) provisions concerning termination of each executive’s employment,(e) the combined total of remuneration paid to top executives,(f) if the secretary of the club is a volunteer—the following details of an agreement with the secretary approved during the reporting year—(i) the terms of the secretary’s appointment,(ii) the role and responsibilities of the secretary,(iii) provisions concerning termination of the secretary’s appointment,(g) details of consultancies during the reporting period costing more than $30,000, including—(i) the name of the consultant, and(ii) the consultancy fee, and(iii) the nature of the services provided by the consultant,(h) the total amount paid to consultants during the reporting period, excluding amounts reported under paragraph (e),(i) details of legal settlements paid to directors, the secretary or employees of the club during the reporting period and associated legal fees paid by the club, unless the disclosure would breach a confidentiality agreement,(j) details of legal fees, excluding amounts reported under paragraph (g), paid by the club during the reporting period for a director, the secretary or an employee,(k) the amount allocated by the club during the reporting period to community development and support under the ClubGRANTS scheme,(l) the total amount of gaming machine profits from the operation of gaming machines during—(i) the reporting period, or(ii) the gaming machine tax period,(m) details of—(i) the training completed by a person who is a director, club secretary or manager under this regulation, sections 22–24 during the reporting period, and(ii) persons exempted from training under this regulation, section 25, during the reporting period and the reason for the exemption.(3) In this section—gaming machine tax period means the period of 12 months beginning on 1 September in the financial year concerned and ending on 31 August in the following year.reporting period means the relevant financial year of the registered club in relation to which the information is provided.
11 Financial statements
(1) A registered club must ensure that—(a) financial statements that incorporate a balance sheet and the club’s profit and loss accounts and trading accounts are provided to the board on a quarterly basis, and(b) the financial statements are available to the members of the club—(i) within 7 days after the statements are adopted by the board, and(ii) for at least 5 years after the day the statements are first made available, and(c) a notice is displayed on a notice board on the club’s premises and published on the club’s website advising the members how the financial statements may be accessed.(2) For this section, separate financial statements must, if practicable, be prepared and be available for each registered club.
12 Referral of complaints
A complaint arising under this code must be referred to—(a) Clubs NSW if the complaint relates to a registered club that is a member of Clubs NSW, or(b) the Secretary if the complaint relates to a registered club that is not a member of Clubs NSW.
13 Offence provisions
The following provisions of this code are offence provisions—(a) section 5(1)–(3),(b) section 7(1) and (2),(c) section 9(1) and (3),(d) section 10(1).
Schedule 2 Penalty notice offences
section 35
Column 1 | Column 2 |
Offence | Penalty |
Offences under the Act | |
Section 22(2) for a registered club | $220 |
Section 22(2) for a secretary | $110 |
Section 22A(4) for a registered club | $220 |
Section 22A(4) for a secretary | $110 |
Section 23(4) for a registered club | $220 |
Section 23(4) for a secretary | $110 |
Section 23A(4) | $220 |
Section 31(3) | $220 |
Section 32(1) | $1,100 |
Section 33A(1) | $1,100 |
Section 34(1) | $550 |
Section 34(2) | $1,100 |
Section 35A(5) | $220 |
Section 41C(3) | $1,100 |
Section 41F(2) | $440 |
Section 43A(1) | $1,100 |
Section 43A(2) | $1,100 |
Section 43A(3) | $1,100 |
Section 45(1) for a person other than a minor | $110 |
Section 45(1) for a minor | $55 |
Section 45A for a person other than a minor | $110 |
Section 45A for a minor | $55 |
Section 47 for a registered club | $110 |
Section 47 for a secretary | $55 |
Section 49 | $55 |
Section 50B(2) | $220 |
Section 57J(5) | $110 |