Part 1 Preliminary
1 Name of Regulation
This Regulation is the Health Services Regulation 2013.
2 Commencement
This Regulation commences on 1 September 2013 and is required to be published on the NSW legislation website.Note—This Regulation replaces the Health Services Regulation 2008, which is repealed on 1 September 2013 by section 10 (2) of the Subordinate Legislation Act 1989.
3 Definition
(1) In this Regulation:the Act means the Health Services Act 1997.(2) Notes in this Regulation do not form part of this Regulation.
Part 2 Visiting practitioners
4 Definitions
In this Part:clinical privileges has the same meaning as it has in section 105 (2) of the Act.medical and dental appointments advisory committee or advisory committee, in relation to a public health organisation, means a committee:(a) established by the public health organisation, and(b) having the function of advising the public health organisation in relation to the appointment of persons as visiting practitioners to the public health organisation and the clinical privileges that should be granted to those persons.
5 Applications for appointment as visiting practitioners
(1) A public health organisation that decides to make available an appointment as a visiting practitioner must advertise the availability of the appointment in at least one of the following:(a) a newspaper circulating generally in New South Wales,(b) an employment website affiliated with such a newspaper,Note—The employment website www.mycareer.com.au is affiliated with the Sydney Morning Herald and the employment website www.careerone.com.au is affiliated with The Daily Telegraph.The public health organisation may, in addition, advertise the availability in other ways.(c) the employment website https://nswhealth.erecruit.com.au.(2) An application for appointment as a visiting practitioner is to be made in writing to the public health organisation concerned and is to include:(a) a statement setting out, in a manner that satisfies the public health organisation, the clinical privileges sought by the applicant, and(b) an authority for the medical and dental appointments advisory committee of the public health organisation to obtain information as to the applicant’s past performance as a medical practitioner or dentist, as the case may be.(3) On receipt of the application, the public health organisation is to refer the application to the advisory committee for advice.(4) Subclauses (1)–(3) do not apply:(a) to an appointment as a visiting practitioner that is to be held as part of the duties of a person who is to be or has been appointed to a teaching position at a tertiary institution, or(b) to an appointment as a visiting practitioner that is to be held by a person for a period of not more than 6 months, or(c) to any appointment as a visiting practitioner, to the extent that the Director-General determines that the provisions of those subclauses are not to apply.(5) A determination under subclause (4) (c):(a) may be made in respect of a particular appointment or in respect of appointments of any specified kind or description, and(b) must be made in writing.cl 5: Am 2014 No 88, Sch 2.28.
6 Appointment and conditions to be in written agreement
(1) A person is to be appointed as a visiting practitioner to a public health organisation by written agreement between the person and the public health organisation.(2) The written agreement must specify the conditions to which the appointment is subject, including the clinical privileges of the visiting practitioner.(3) However, the written agreement does not need to include any conditions prescribed by or under the Act.
7 Term of appointment
(1) The period for which a person may be appointed as a visiting practitioner is such period (not exceeding 5 years) as the public health organisation determines.(2) A person is, if otherwise qualified, eligible for re-appointment from time to time.(3) Despite subclause (1), a person may be appointed as a visiting practitioner for the duration of the person’s appointment to a teaching position at a tertiary institution (or for such lesser period as the public health organisation may determine) if the public health organisation has first obtained the advice of the medical and dental appointments advisory committee about the length of the appointment.(4) Despite subclause (1), a person may be appointed as a visiting practitioner for a period exceeding 5 years, but not exceeding 10 years, if the Director-General, in the particular circumstances of the case, approves the additional period of appointment.
8 Resignation
(1) A person may resign an appointment as a visiting practitioner by giving 3 months’ written notice of resignation to the public health organisation concerned.(2) However, a public health organisation may waive that requirement for notice or accept a lesser period of time for the giving of such notice if, in the opinion of the public health organisation, it is reasonable to do so.
Part 3 Transfer of accrued leave entitlements
9 Definitions
In this Part:accrued leave means leave of any description that is owing to a person (but not taken), and includes any leave to which a person would have been entitled in the event of illness.non-declared AHO means an affiliated health organisation that is not a declared affiliated health organisation within the meaning of section 62A of the Act.
10 Transfer of accrued leave—moving from non-declared AHO to NSW Health Service
(1) Period between employment must be continuous This clause applies in relation to a person only if the person’s employment in the NSW Health Service immediately follows the person’s employment with a non-declared AHO. However, this clause does apply in relation to a person’s accrued long service leave entitlement if the break in employment is no longer than 2 months.(2) Transfer of existing leave balance If a person:(a) ceases to be employed by a non-declared AHO, andthe person is taken to have the amount of any accrued leave to which the person was entitled immediately before ceasing to be employed by the non-declared AHO.(b) commences employment in the NSW Health Service in connection with a public health organisation,(3) Election to cash-out accrued annual or long service leave In the case of any such accrued leave that comprises annual leave or long service leave, the person may, instead of retaining the entitlement to that accrued leave, elect to be paid the money value of that accrued leave.(4) Limit on how much accrued annual leave can be retained The amount of any accrued annual leave that a person may retain under this clause cannot, except with the approval of the Director-General, exceed the amount of annual leave that the person was entitled to over a 2-year period as an employee of the non-declared AHO.(5) Liability for cost of existing annual or long service leave The non-declared AHO is liable for the cost of any annual or long service leave entitlements in respect of the person concerned that have accrued up until the date on which the person ceases to be employed by the non-declared AHO.(6) Orders under section 64 of the Act This clause does not apply in relation to a person who ceases to be employed by a non-declared AHO by the operation of an order under section 64 of the Act.
11 Transfer of accrued leave—moving from NSW Health Service to non-declared AHO
(1) Period between employment must be continuous This clause applies in relation to a person only if the person’s employment with a non-declared AHO immediately follows the person’s employment in the NSW Health Service. However, this clause does apply in relation to a person’s accrued long service leave entitlement if the break in employment is no longer than 2 months.(2) Transfer of existing leave balance If a person:(a) ceases to be employed in the NSW Health Service in connection with a public health organisation, andthe person is taken to have the amount of any accrued leave to which the person was entitled immediately before ceasing to be employed in the NSW Health Service.(b) commences employment with a non-declared AHO,(3) Election to cash-out accrued annual or long service leave In the case of any such accrued leave that comprises annual leave or long service leave, the person may, instead of retaining the entitlement to that accrued leave, elect to be paid the money value of that accrued leave.(4) Limit on how much accrued annual leave can be retained The amount of any accrued annual leave that a person may retain under this clause cannot, except with the approval of the non-declared AHO, exceed the amount of annual leave that the person was entitled to over a 2-year period as a member of the NSW Health Service.(5) Liability for cost of existing annual or long service leave The Government of New South Wales is liable for the cost of any annual or extended leave entitlements in respect of the person concerned that have accrued up until the date on which the person ceases to be employed in the NSW Health Service.
Part 4 Ambulance Service
Division 1 Preliminary
12 Part applies to staff of Ambulance Service
This Part applies to those staff of the NSW Health Service who are employed primarily in connection with the provision of ambulance services under Chapter 5A of the Act but (unless otherwise expressly provided) does not apply to the chief executive.
13 Objects of Part
The objects of this Part are:(a) to protect the health and safety of the public by providing mechanisms to maintain appropriate standards of conduct in the Ambulance Service, and(b) to ensure that the public interest is protected.
14 Definitions
(1) In this Part:Ambulance Service means the Ambulance Service of NSW within the meaning of section 67A of the Act.chief executive means the person appointed as chief executive of the Ambulance Service of NSW under section 67A (2) of the Act or, if at any time there is no person appointed to that position, the Director-General.disciplinary action, in relation to a member of staff, means any one or more of the following:(a) dismissal,(b) a formal warning,(c) if the member of staff is on probation—annulment of the member of staff’s appointment,(d) reduction of the employee’s classification or position (but not in the case of a member of staff who is employed under a fixed term contract, the conditions of which are fixed by the Health Administration Corporation).member of staff means a member of staff of the Ambulance Service, being a member of staff of the NSW Health Service who is employed primarily in connection with the provision of ambulance services under Chapter 5A of the Act, other than the chief executive.misconduct, in relation to a person who is a member of staff, includes, but is not limited to, any of the following:(a) the person contravening the Act or this Regulation,(b) the person performing duties in a manner that justifies the taking of disciplinary action,(c) the person taking any detrimental action (within the meaning of the Public Interest Disclosures Act 1994) against another person that is substantially in reprisal for the other person making a public interest disclosure within the meaning of that Act,(d) the person taking any action against another person that is substantially in reprisal for a disclosure made by that other person regarding alleged misconduct,(e) the person failing, without reasonable excuse, to comply with a direction by the chief executive to provide information with respect to a complaint under this Part against the person,(f) any other improper or unethical conduct by the person.serious offence means an offence (whether or not committed in New South Wales) which, if committed in New South Wales, would have a maximum penalty of imprisonment for 12 months or more (whether or not in addition to a fine) in New South Wales.supervisor means a person under whose control or supervision a member of staff is placed.traffic offence means an offence under any of the following provisions of the Road Transport Act 2013 or a former corresponding provision within the meaning of that Act:(a) section 54 (relating to driving while disqualified or unlicensed),(b) section 110, 111, 112, 117, 118, 146 or 175.(2) In this Part, a reference to an allegation that a member of staff may have engaged in misconduct includes a reference to the chief executive being made aware, or becoming aware, by any means that the member of staff may have engaged in misconduct.(3) For the purposes of this Part, the subject-matter of an allegation of misconduct may relate to an incident or conduct that happened:(a) while the member of staff concerned was not on duty, or(b) before the member of staff was appointed to his or her position.
Division 2 Criminal conduct, traffic offences and misconduct
15 Offences to be reported
(1) A member of staff who is charged with or convicted of a serious offence must immediately report that fact in writing to the chief executive.(2) A member of staff who is required to drive a motor vehicle as part of his or her duties and who is charged with or convicted of a traffic offence must immediately report that fact in writing to the chief executive.(3) The supervisor of a member of staff who has reason to believe that the member of staff has been charged with or been convicted of a serious offence or traffic offence but has not reported that fact in accordance with this clause must immediately report that fact to the chief executive.
16 Driving disqualification to be reported
A member of staff who is required to drive a motor vehicle as part of his or her duties and who is disqualified from holding a driver licence or whose licence is cancelled or suspended must immediately report the disqualification, cancellation or suspension to the chief executive.
17 Disciplinary action
(1) The chief executive may decide to take disciplinary action or remedial action (or both) with respect to a member of staff if:(a) the member of staff is convicted of a serious offence, or(b) the member of staff is required to drive a motor vehicle as part of his or her duties and the member of staff is convicted of a traffic offence, or(c) the member of staff has engaged in misconduct.(2) A reference in this clause to the conviction of a member of staff for a serious offence or a traffic offence includes a reference to the member of staff having been found guilty by a court of such an offence but where no conviction is recorded.(3) In this clause:remedial action, in relation to a member of staff, means any one or more of the following:(a) counselling,(b) training and development,(c) monitoring the member of staff’s conduct or performance,(d) implementing a performance improvement plan,(e) transferring the member of staff to another position in the NSW Health Service that does not involve a reduction of the member of staff’s classification or position,(f) any other action of a similar nature.
18 Retiring or resigning before disciplinary action taken
(1) An allegation that a member of staff has engaged in misconduct may be dealt with under this Part, and disciplinary action may be taken against the member of staff, even though the member of staff has retired or resigned.(2) The taking of disciplinary action against the former member of staff does not affect the former member of staff’s retirement or resignation or the benefits, rights and liabilities arising from the retirement or resignation.(3) Nothing in this clause affects any power under this Regulation to refuse to accept the resignation of a member of staff.
19 Appointment after reduction of classification or position
Any appointment required as the result of the taking of disciplinary action comprising reduction of a member of staff’s classification or position is to be made by the chief executive.
Division 3 Miscellaneous
20 Lawful instructions to be obeyed
(1) A member of staff must obey promptly a lawful instruction that is:(a) consistent with such protocols and procedures as may be issued by the chief executive from time to time, and(b) given to the member of staff by the member of staff’s supervisor.(2) A member of staff may appeal in writing to the chief executive against an instruction given to the member of staff. The appeal must be made through the supervisor who gave the instruction. However, the member of staff must, pending the determination of the appeal, comply with this clause in relation to the instruction.
21 Other employment
(1) A member of staff must not, except with the written permission of the chief executive, engage in any employment (whether or not for remuneration) otherwise than in connection with his or her employment as a member of staff of the Ambulance Service.(2) If a member of staff is the holder of any office or is engaged in any employment otherwise than in connection with his or her employment as a member of staff of the Ambulance Service, the member of staff must immediately notify the chief executive of that fact.(3) The chief executive may require that member of staff to resign that office or abstain from engaging in that employment.(4) Permission given for the purposes of subclause (1) may be withdrawn by the chief executive at any time. The withdrawal must be in writing given or sent to the member of staff.
22 Medical examination
(1) The chief executive may direct that a member of staff undergo such medical examination as the chief executive considers necessary for the purpose of ascertaining the member of staff’s fitness to perform his or her duties if the chief executive has reason to believe that the health of the member of staff:(a) may mean that the member of staff is a danger to other members of staff or to the public, or(b) is likely to be seriously affected by the member of staff remaining on, or resuming, duty.(2) A member of staff given such a direction must submit himself or herself to examination by a medical practitioner approved by the chief executive.(3) A member of staff who has been given a direction must cease any duty immediately and must not resume duty until the chief executive has reviewed the results of the medical examination and is satisfied that the member of staff is fit to perform his or her duties.
23 Delegation
The chief executive may delegate any function of the chief executive under this Part to a member of staff of the NSW Health Service.
Part 5 Miscellaneous
24 Local health district descriptions
(1) A reference in Column 2 of Schedule 1 to the Act to Sydney (part), in relation to the Sydney Local Health District, is a reference to the following Statistical Local Areas:(a) Sydney (C)–West,(b) Sydney (C)–South.(2) A reference in Column 2 of Schedule 1 to the Act to Sydney (part), in relation to the South Eastern Sydney Local Health District, is a reference to the following Statistical Local Areas:(a) Sydney (C)–Inner,(b) Sydney (C)–East.(3) A reference in Column 2 of Schedule 1 to the Act to Tenterfield (part), in relation to the Hunter New England Local Health District, is a reference to the local government area of Tenterfield except for the following 2011 Statistical Areas:(a) Statistical Area Level 1 (SAl) 11002119409,(b) Statistical Area Level 1 (SAl) 11002119410.(4) A reference in Column 2 of Schedule 1 to the Act to Lachlan (part), in relation to the Murrumbidgee Local Health District, is a reference to the following 2011 Statistical Areas:(a) Statistical Area Level 1 (SAl) 10302106209,(b) Statistical Area Level 1 (SAl) 10302106210,(c) Statistical Area Level 1 (SAl) 10302106211,(d) Statistical Area Level 1 (SAl) 10302106212,(e) Statistical Area Level 1 (SAl) 10302106213,(f) Statistical Area Level 1 (SAl) 10302106215,(g) Statistical Area Level 1 (SAl) 10302106225.(5) A reference in Column 2 of Schedule 1 to the Act to Lachlan (part), in relation to the Western NSW Local Health District, is a reference to the local government area of Lachlan except for the following 2011 Statistical Areas:(a) Statistical Area Level 1 (SAl) 10302106209,(b) Statistical Area Level 1 (SAl) 10302106210,(c) Statistical Area Level 1 (SAl) 10302106211,(d) Statistical Area Level 1 (SAl) 10302106212,(e) Statistical Area Level 1 (SAl) 10302106213,(f) Statistical Area Level 1 (SAl) 10302106215,(g) Statistical Area Level 1 (SAl) 10302106225.(6) A reference in Column 2 of Schedule 1 to the Act to Tenterfield (part), in relation to the Northern NSW Local Health District, is a reference to the following 2011 Statistical Areas:(a) Statistical Area Level 1 (SAl) 11002119409,(b) Statistical Area Level 1 (SAl) 11002119410.(7) In this clause:Statistical Local Area means a Statistical Local Area specified in the document entitled Australian Standard Geographical Classification (ASGC), published by the Australian Bureau of Statistics in July 2010.2011 Statistical Area means a Statistical Area specified in the Australian Statistical Geography Standard (ASGS), published by the Australian Bureau of Statistics in December 2010.
25 Provisions with respect to administrators
(1) In this clause:administrator means:(a) an administrator of a local health district appointed under section 29 of the Act.(b) an administrator of a statutory health corporation appointed under section 52 of the Act.(2) On the expiration of a person’s appointment or reappointment as administrator, the Minister (in relation to an administrator of a local health district) or the Governor (in relation to an administrator of a statutory health corporation) may, by order published in the Gazette, reappoint the person as administrator for a further period or appoint another person as administrator.(3) The Minister (in relation to an administrator of a local health district) or the Governor (in relation to an administrator of a statutory health corporation) may, by order published in the Gazette:(a) remove from the office of administrator any person appointed to that office, or(b) appoint a person to fill a vacancy in the office of administrator.(4) The Minister may appoint a person to act in the office of an administrator during the illness or absence of the administrator, and the person, while so acting, has and may exercise all the functions of the administrator and is taken to be the administrator.(5) The Minister may remove from the office of administrator any person appointed to act in that office under subclause (4).
26 Provision of ambulance transport
For the purposes of section 67E (3) (e) of the Act, The Sydney Children’s Hospitals Network (Randwick and Westmead) (incorporating The Royal Alexandra Hospital for Children), in respect of services provided or operations conducted by the NSW Newborn & paediatric Emergency Transport Service (NETS), is a person to whom section 67E does not apply.
27 Appeals concerning appointment decisions
(1) An appeal under section 106 of the Act may be withdrawn at any time before the determination of the appeal by the appellant giving written notice of the withdrawal to the Minister in the form and manner approved by the Minister from time to time.(2) The Committee is not required to determine an appeal that has been withdrawn.
28 Samaritan Funds
(1) In this clause:Samaritan Fund of a public health organisation means the Samaritan Fund of the organisation referred to in section 133 (2) of the Act.Special Purposes and Trust Fund, in relation to a public health organisation, means the fund of that name established by the public health organisation.(2) The Samaritan Fund of a public health organisation is to be kept as a separate account in its Special Purposes and Trust Fund.(3) The Minister may determine the manner in which the accounts for a Samaritan Fund are to be kept and the circumstances in which those accounts are to be audited.(4) Money is not to be withdrawn from the Samaritan Fund of a public health organisation except by, or with the written approval of, the chief executive (or person authorised in writing by the chief executive) of the public health organisation.(5) Money is not to be withdrawn from the Samaritan Fund of a public health organisation except for payment to, or for the purchase of items for, a patient in need or an outgoing patient in need. The payment or purchase may be made only if it is essential to the well-being of the patient.
29 Functions of local health district boards
For the purposes of section 28 (l) of the Act, a function of a local health district board is to liaise with the governing bodies of affiliated health organisations and Medicare Local primary health care organisations in relation to both local and State-wide initiatives for the provision of health services.
30 Smoke-free areas
The following outdoor public places (within the meaning of the Smoke-free Environment Act 2000) are designated as smoke-free areas for the purposes of section 6A (Smoke-free areas—outdoor public places) of that Act:any outdoor public place at Albury Hospital, 201 Borella Road, Albury
31 Savings
Any act, matter or thing that, immediately before the repeal of the Health Services Regulation 2008, had effect under that Regulation continues to have effect under this Regulation.
Schedule 1 Constitution and procedure of local health district boards
Part 1 Preliminary
1 Definitions
In this Schedule:Board means the local health district board for a local health district.Chairperson means the Chairperson of a Board.Chief Executive means the chief executive of a local health district.Deputy Chairperson means the Deputy Chairperson of a Board.medical staff council means the medical staff council of a local health district appointed under the district’s by-laws.medical staff executive council means the medical staff executive council of a local health district appointed under the district’s by-laws.member means a member of a Board.
Part 2 Constitution
2 Deputy Chairperson
(1) The Minister may appoint a member (other than the Chairperson), by the instrument of appointment of the member or a subsequent instrument signed by the Minister, as the Deputy Chairperson of a Board.(2) The Deputy Chairperson may act in the office of Chairperson during the illness or absence of the Chairperson, and while so acting has and may exercise all the functions of the Chairperson and is taken to be the Chairperson.(3) For the purposes of this clause, a vacancy in the office of the Chairperson is taken to be an absence from office of the Chairperson.
3 Acting members and acting Chairperson
(1) The Minister may, from time to time, appoint a person to act in the office of a member during the illness or absence of the member, and the person, while so acting, has and may exercise all the functions of the member and is taken to be a member.(2) The Minister may, from time to time, appoint a member to act in the office of Chairperson during the illness or absence of both the Chairperson and Deputy Chairperson, and the member, while so acting, has and may exercise all the functions of the Chairperson and is taken to be the Chairperson.(3) The Minister may remove any person from any office to which the person was appointed under this clause.(4) A person who is acting as a member is entitled to be paid such remuneration (including travelling and subsistence allowances) as the Minister may from time to time determine in respect of the person.(5) For the purposes of this clause, a vacancy in the office of a member or the Chairperson or Deputy Chairperson is taken to be an absence from office of the member, Chairperson or Deputy Chairperson (as the case may be).
4 Filling of vacancy in office of member
If the office of any member becomes vacant, a person is, subject to the Act, to be appointed to fill the vacancy.
5 Vacancy in office of Chairperson or Deputy Chairperson
(1) The office of Chairperson or Deputy Chairperson becomes vacant if the person holding that office:(a) ceases to be a member, or(b) is removed from office under subclause (2).(2) The Minister may remove the Chairperson or Deputy Chairperson from office as such.
6 Vacancy in office of member
The office of a member becomes vacant if the member:(a) dies, or(b) completes a term of office and is not re-appointed, or(c) resigns the office by instrument in writing addressed to the Minister, or(d) is absent from 4 consecutive meetings of the Board of which reasonable notice has been given to the member personally or in the ordinary course of post, except on leave granted by the Board or unless, before the expiration of 4 weeks after the last of those meetings, the member is excused by the Board for being absent from those meetings, or(e) becomes bankrupt, applies to take the benefit of any law for the relief of bankrupt or insolvent debtors, compounds with his or her creditors or makes an assignment of his or her remuneration for their benefit, or(f) becomes a mentally incapacitated person, or(g) is convicted in New South Wales of an offence which is punishable by imprisonment for 12 months or more or is convicted elsewhere than in New South Wales of an offence that, if committed in New South Wales, would be an offence so punishable, or(h) is removed from office by the Minister under section 29 of the Act.
7 Disclosure of pecuniary interests
(1) If:(a) a member has a direct or indirect pecuniary interest in a matter being considered or about to be considered at a meeting of the Board, andthe member must, as soon as possible after the relevant facts have come to the member’s knowledge, disclose the nature of the interest at a meeting of the Board.(b) the interest appears to raise a conflict with the proper performance of the member’s duties in relation to the consideration of the matter,(2) A disclosure by a member at a meeting of the Board that the member:(a) is a member, or is in the employment, of a specified company or other body, or(b) is a partner, or is in the employment, of a specified person, oris a sufficient disclosure of the nature of the interest in any matter relating to that company or other body or to that person which may arise after the date of the disclosure and which is required to be disclosed under subclause (1).(c) has some other specified interest relating to a specified company or other body or to a specified person,(3) Particulars of any disclosure made under this clause must be recorded by the Board in a book kept for the purpose and that book must be open at all reasonable hours for inspection by any person on payment of the fee determined by the Board.(4) After a member has disclosed the nature of an interest in any matter, the member must not, unless the Board otherwise determines:(a) be present during any deliberation of the Board with respect to the matter, or(b) take part in any decision of the Board with respect to the matter.(5) For the purposes of the making of a determination by the Board under subclause (4), a member who has a direct or indirect pecuniary interest in a matter to which the disclosure relates must not:(a) be present during any deliberation of the Board for the purpose of making the determination, or(b) take part in the making by the Board of the determination.(6) A member does not have a pecuniary interest for the purposes of this clause in relation to a matter merely because the member is employed or otherwise holds an appointment at a hospital or health service that is or may be affected by the matter.(7) A contravention of this clause does not invalidate any decision of the Board.(8) The provisions of this clause extend to meetings of a committee of the Board.
Part 3 Procedure
8 General procedure
The procedure for the calling of meetings of a Board and for the conduct of business at those meetings is, subject to the Act and this Schedule, to be as determined by that Board.
9 Quorum
The quorum for a meeting of a Board is a majority of its members.
10 Presiding member
(1) The presiding member for a meeting of a Board is:(a) the Chairperson, or(b) in the absence of the Chairperson, the Deputy Chairperson, or(c) in the absence of both the Chairperson and Deputy Chairperson, another member elected to preside at the meeting.(2) The Chief Executive is to conduct any election under subclause (1) (c) for a presiding member.(3) The presiding member is to preside at a meeting of the Board.(4) The presiding member has a deliberative vote and, in the event of an equality of votes, has a second or casting vote.
11 Voting
(1) Only a member of the Board may vote at a meeting of the Board.(2) Subject to clause 20, any matter put to the vote at any meeting of the Board is to be decided by a show of hands or by secret ballot if requested by a member attending the meeting.(3) A decision supported by a majority of the votes cast at a meeting of the Board at which a quorum is present is the decision of the Board.
12 First meeting of Board
The Chairperson may call the first meeting of a Board in such manner as the Chairperson thinks fit.
13 Ordinary meetings of Board
(1) A Board is to hold ordinary meetings at such times and places as may be determined by the Board.(2) At least 6 ordinary meetings are to be held in any 12-month period with such meetings being held at regular intervals.(3) Written notice of an ordinary meeting (whether delivered by ordinary post or electronic means) is to be given by the Chief Executive, or by another person authorised by the Board to give notice, to each member and each person invited by the Board to attend the meeting, at least 7 days before the meeting.(4) The written notice of the meeting given to a member is to be accompanied by the following:(a) a copy of the agenda for the meeting,(b) except in the case of the first meeting of the Board—a copy of the minutes of the previous meeting of the Board,(c) a copy of the minutes of any special meeting of the Board held since the last ordinary meeting,(d) a copy of the minutes of any meeting of a committee held since the Board’s last ordinary meeting.(5) A person invited to the meeting by the Board may be provided with such of the information listed in subclause (4) as the Chairperson considers appropriate.
14 Special meetings of Board
(1) A special meeting of the Board is to be called by the Chief Executive:(a) at the direction of the Chairperson, or(b) within 48 hours of receipt by the Chief Executive of a written request for a special meeting signed by at least 3 members of the Board.(2) A special meeting is to be held not later than 7 days after receipt by the Chief Executive of a request referred to in subclause (1) (b).(3) The Chief Executive is to give at least 24 hours’ written notice, and such of the material referred to in clause 13 (4) as the Chief Executive considers appropriate, to each member and to each person invited to attend the meeting by the Board.(4) Notice of a special meeting is to specify the business to be considered at that meeting.(5) Only business specified in the notice of a special meeting is to be considered at the special meeting.
15 Attendance at Board meetings
(1) The Board is to invite the following people to attend its meetings:(a) the Chief Executive or his or her nominee,(b) the Chair of the medical staff executive council for the local health district or, if there is only one medical staff council for the district, the Chair of that medical staff council,(c) at least one representative of the executive staff (being the persons appointed by the local health district to its management structure and any persons appointed to act for the time being in those positions).(2) A medical staff executive council or medical staff council (as the case requires) may nominate an alternate to attend meetings of the Board in the event that the Chair of the medical staff executive council or medical staff council is unable to attend a meeting. Any such alternate may attend a meeting to which the Chair is invited in the event that the Chair is unable to attend.(3) If a local health district has more than one medical staff council, the Board may invite a representative for such of the councils as the Board considers appropriate.(4) The Board may invite any other person to attend any meeting of the Board (including both ordinary and special meetings).(5) The Board may exclude any person (other than a member or the Chief Executive or his or her nominee) from attending any meeting or part of a meeting.(6) The Board may exclude the Chief Executive, or his or her nominee, from attending any ordinary or special meeting, or part of a meeting, where the business under consideration relates to the conduct or performance of the Chief Executive.
16 Annual public meeting
(1) An annual public meeting of the Board is to be held between 1 July and 31 December each calendar year.(2) The Board is to prepare and present at each annual public meeting a report on the affairs of the local health district since the last annual public meeting, including audited financial statements for the local health district.(3) The presiding member is to determine the procedure for the conduct of business at the annual public meeting. The procedure adopted is to be consistent with the requirements of the Act and this Schedule.(4) Any person is entitled to attend the annual public meeting and seek leave to address the meeting.(5) The holding of the annual public meeting is to be advertised in at least one newspaper circulating generally in the area of the local health district and by such other means (including on the Internet) as the Board determines.(6) The provisions of this Schedule relating to the calling and conduct of ordinary and special meetings of the Board do not apply to the calling and conduct of the annual public meeting.
17 Minutes
(1) The Chief Executive is to ensure that minutes are kept of all meetings of the Board.(2) A motion for the confirmation of minutes of a meeting is to be put to the next ordinary meeting.(3) No business is to be transacted until the minutes of the previous meeting have been confirmed or otherwise disposed of.
18 Decisions of the Board to be made available
(1) The Board is to make available to staff of the local health district information concerning its decisions except where the Board determines that it is inappropriate to disclose that information.(2) The Board may make available to the public information concerning its decisions.
19 Rescission
(1) The Board may, at any ordinary or special meeting, vary or rescind any resolution carried at any previous meeting of the Board, but only if the motion to vary or rescind the resolution has been included in or with the notice of the meeting.(2) If a motion to vary or rescind a resolution is considered at a meeting of the Board and is not carried, the motion is not to be reconsidered by the Board during the period of 3 months from the date of that meeting.
20 Transaction of business outside meetings or by telephone
(1) A Board may, if it thinks fit, transact any of its business by the circulation of papers among all the members of the Board for the time being, and a resolution in writing approved in writing by a majority of those members is taken to be a decision of the Board.(2) A Board may, if it thinks fit, transact any of its business at a meeting at which members (or some members) participate by telephone, closed-circuit television or other means, but only if any member who speaks on a matter before the meeting can be heard by the other members.(3) For the purposes of:(a) the approval of a resolution under subclause (1), orthe Chairperson and each member have the same voting rights as they have at an ordinary meeting of the Board.(b) a meeting held in accordance with subclause (2),(4) A resolution approved under subclause (1) is to be recorded in the minutes of the meetings of the Board.(5) Papers may be circulated among the members for the purposes of subclause (1) by facsimile or other transmission of the information in the papers concerned.