Strata Schemes Management Act 2015 No 50
Current version for 1 July 2020 to date (accessed 7 July 2020 at 17:17)
Part 10 Division 1
Division 1 Strata roll and other records
176   Form of records
A strata roll or any other record required to be made or stored by an owners corporation may be made or stored in the form determined by the owners corporation.
177   Owners corporation must prepare strata roll
An owners corporation must prepare and maintain a strata roll in accordance with this Division.
Maximum penalty—5 penalty units.
178   Content of strata roll
(1) Information about lots The following information must be recorded in the strata roll in relation to a particular lot in the strata scheme—
(a)  the name of the holder of the estate in fee simple in the lot (in the case of a freehold strata scheme) or the holder of the leasehold estate in the lot (in the case of a leasehold strata scheme),
(b)  an address for service of notices,
(c)  an Australian postal address, and an email address if the holder has one, if not provided as the address for service,
(d)  the name of the holder’s agent (if any) appointed in accordance with this Act and the agent’s address for service of notices,
(e)  information provided under a strata interest notice,
(f)  information provided under a tenancy notice.
(2) Information about common property and strata scheme The following information must be recorded in the strata roll in relation to the common property of the strata scheme and the scheme in general—
(a)  the strata plan number and the address of the strata scheme building,
(b)  the names of the original owner and any strata managing agent of the owners corporation and their addresses for service of notices,
(c)  the aggregate unit entitlement of the scheme and the unit entitlement of each lot,
(d)  particulars of insurance taken out by the owners corporation, including the following—
(i)  the name of the insurance company,
(ii)  the number of the insurance policy,
(iii)  the nature of the risk insured,
(iv)  the amount of the insurance,
(v)  the due date for payment of the premium,
(vi)  the date on which the premium was last paid,
(e)  the by-laws for the time being in force for the strata scheme,
(f)  if the scheme was registered before the commencement of Part 10 of the Strata Schemes Development Act 2015, whether that Part applies to the scheme.
(3) Sources of information for strata roll The owners corporation may make or amend entries in the strata roll on the basis of information contained in the Register or provided under a strata interest notice or a tenancy notice (to the extent that information so provided is not inconsistent with information contained in the Register). Information provided under any such notice may be presumed to be consistent with information contained in the Register until the contrary is evident.
179   Notices and orders to be kept
An owners corporation must cause the following to be recorded—
(a)  particulars of any notice given to the owners corporation under this or any other Act, any order under this Act given to the owners corporation and any order made by a court or tribunal and given to the owners corporation,
(b)  the date on which it was given and the manner in which it was given,
(c)  the part of the parcel to which it relates,
(d)  the date by which compliance is required,
(e)  the date on which it is complied with.
Maximum penalty—5 penalty units.
180   Certain records to be retained for prescribed period
(1)  An owners corporation must cause the following to be retained for 7 years—
(a)  any records, notices and orders required to be kept under this Division or Part 10 of the Strata Schemes Development Act 2015,
(b)  minutes of meetings required to be kept under Schedule 1 or Schedule 2,
(c)  its financial statements and accounting records,
(d)  copies of correspondence received and sent by the owners corporation,
(e)  notices of meetings of the owners corporation and its strata committee,
(f)  proxies delivered to the owners corporation,
(g)  voting papers relating to motions for resolutions by the owners corporation and to the election of officers or the establishment of a strata renewal committee (under Part 10 of the Strata Schemes Development Act 2015),
(h)  a copy of any signed strata managing agent agreement or building manager agreement entered into by the owners corporation,
(i)  records given to the owners corporation by the strata managing agent relating to the exercise of functions by the agent,
(j)  any other documents prescribed by the regulations for the purposes of this section.
Maximum penalty—5 penalty units.
(2)  The regulations may prescribe a different period for which any or all of the things referred to in subsection (1) are required to be retained.
181   Owners corporation may require certain persons to produce records, accounts and property of the owners corporation
(1)  If the strata committee of an owners corporation gives a notice to a person who has possession or control of property (including records) of the owners corporation requiring the person to deliver the property to the strata committee, the person must, not later than 14 days after the notice is given, deliver that property to a member of the strata committee specified in the notice.
Maximum penalty—20 penalty units.
(2)  If the strata committee of an owners corporation gives a notice to a person who has possession or control of property (including records) of the owners corporation advising of the decision of the owners corporation to terminate the person’s appointment as strata managing agent, the person must, not later than 14 days after the notice is given, deliver that property to a member of the strata committee specified in the notice.
Maximum penalty—20 penalty units.
(3)  This section does not take away or affect any just claim or lien which a strata managing agent may have against or on any records or other property of an owners corporation.
(4)  This section does not affect the operation of the Property and Stock Agents Act 2002.
Note.
 The Property and Stock Agents Act 2002 contains requirements relating to the keeping of records under that Act.